High-Volume Bates Numbering of Electronic
Lexbe offers Bates Stamping+,
an eDiscovery service to Bates Stamp or number electronic documents in
connection with litigation productions and document reviews. This
service is available for electronic documents in the form of PDFs or
TIFF images. We also offer a related service to
convert Outlook (or
other email formats) and attachments into flattened PDFs or TIFFs, which can
then be Bates stamped on each page.
Below you can find details on Bates Stamping PDF+, including
why it is needed,
key benefits and features,
how to get additional information
and a price quote for our service, and getting started.
If you have any questions, feel free to call (800-401-7809 x22) or email us at
Stamping Need in Discovery Practice
Bates stamping (aka Bates coding, numbering and
embossing) is a lawyer's
convention used in litigation to
uniquely identify pages of discovery
documents. Bates numbers are usually
placed on the lower right portion of each page of a document, in the
form of a leading alphabetic identifier followed by sequential
numbers from four to six digits, including leading zeros. An example
would be MPW 00576. Bates numbering allows attorneys to specifically
identify pages prior to trial in depositions and for
legal motions. Once a case goes to trial, exhibit numbering is usually used
instead of Bates numbering.
'Bates' refers to a device patented as 'The Bates Automatic
Numbering Machine' in the 1890s. This
device was used in various forms until the advent of computer-generated Bates numbering and stamps in the 1980s
and 1990s. The Bates
machine would automatically increment by one number with each stamp
and allowed for a fixed number of leading alphabetic identifiers. With the adoption of word-processors and computers, the
Bates stampers were replaced with printable labels for hard-copy
documents and with electronic stamping of documents in the form of
Bates numbering is usually applied only to documents scanned to PDF
or TIFF formats, or electronic files that are converted form their
original format to PDF or TIF format. In the past, Bates
numbering was sometimes applied to Microsoft Word, Excel and other
documents in native format to a footer in the documents, but is not considered a
best practice today by most lawyers as the process of writing a Bates
number to the footer in a document changes an electronic document's metadata and
potentially other information in the the document.
Key Benefits & Features of
Bates Stamping+ Service
Lexbe eDiscovery's Bates Stamp+ offers high-volume
electronic stamping of documents in PDF or TIFF formats. We can also convert
Microsoft Word, Excel and other native file formats to PDF or PDF prior to Bates
stamping with our
Native PDF+ and Native TIFF+ services. If
Outlook MSGs, PSTs or other email needs to be Bates numbered, we can convert
email and attachments to PDF prior to Bates stamping with our
Outlook PDF+ service.
Benefits of our Bates Stamping+ service include:
Stamping of large volumes of documents quickly and
Flexibility in naming conventions for stamping.
'Confidential' and 'Attorney's Eyes Only' stamps as
needed to protect trade secrets and implement
A chain of custody spreadsheet is available for tracking
Email metadata including custodian, sender, receiver,
date, time, etc. can be extracted from email to be Bates
stamped and linked to individual emails and Bates
numbers for further analysis.
Operation in a high-security environment.
Additional Information and Price Quotes
If you would like additional information or a price quote, please click
here, or call us at (800-401-7809 x22) or email us at
. Pricing for our electronic Bates stamping service is
available per GB for price predictability.
We feel so confident about the operating efficiencies of our
proprietary electronic document stored image (ESI) processing architecture and
the value of our eDiscovery services, that we can offer a low-price guarantee.
You send us the electronic files you wish us to process. You can send CDs, DVDs, flash or portable drives to us. Or upload the files directly to
our secure FTP server for quicker service.
All services described on this and related pages are subject to Lexbe's
Digitization Services Agreement.