Email & Outlook PST e-Discovery
Convert Email & Attachments to Searchable PDF for
Lexbe offers Outlook
premium service to help companies, litigators and staff find responsive emails from Outlook PST files, in connection with e-Discovery requests
legal analysis. This comprehensive service converts emails from Outlook PST
files to searchable, logically named PDFs, including attachments.
Below you can find details on Outlook PDF+, including
why it is needed,
key benefits and features, sample files
converted from Outlook (or MSGs) to PDF,
and price quotes for the service, our
guarantee, how to get started, and information about our industry partner program.
If you have any questions, feel free to call (800-401-7809 x22) or email us at
Effective Email Conversion Tools in e-Discovery
Email has become the most important source of evidence in
litigation and legal matters, and is the primary reason for the rapid growth of
e-Discovery. Case outcomes increasingly turn on the contemporaneous
statements and admissions that are so often expressed and recorded
But email discovery can be particularly difficult to prepare for legal production and analysis, as emails are usually found
natively in compound
Outlook PST and
OST files that hold email, attachments and metadata.
With these files it can be difficult to search, analyze and separate the potentially relevant email from the non-responsive.
Problems with Converting Emails to PDF with Other Methods
Lawyers and litigation support professionals often prefer to work with
files in the ubiquitous PDF format, to allow for easy review,
search and Bates stamping. But existing tools
and services have shortcomings when converting Outlook PST email to PDF,
including the following:
Attachments not converted to PDF, but only linked to PDF
emails (attachments remain in native format).
Attachments not converted to PDF, but embedded within
PDF emails (Acrobat 8 and 9).
Attachments not searchable.
Attachments not joined to email in single PDF file.
Recursive attachments makes other conversion methods
highly impracticable (e.g., emails within emails within
Zip files, etc.)
Email and attachments not named with date, sender,
receiver, subject, etc. to allows for easy
identification and sort for legal analysis.
Bates stamping of all attachments is not
These problems make it difficult to work efficiently with PDFs
converted form email. For these reasons, Lexbe developed the
Outlook PDF+ service described below.
Key Benefits & Features of Outlook PDF+ Service
The Outlook+ PDF service converts email messages from an
Outlook PST into searchable PDFs, with attachments
extracted and joined if desired. Attachments are
extracted even if in ZIP compressed files. Also the PDF
files are named with metadata from the email: date,
sender, receiver and subject, or Bates numbers, as
Each email is converted to searchable PDF
Email attachments extracted and converted to searchable
PDF (including zipped files)
Each email and its attachments are joined into one file,
beginning with the email and with the attachments in
The combined file is named with metadata from the email
in the following format: DATE TIME SENDER, EMAIL
for example, a combined email might be named: 2008-02-15 08.15.54AM Jane Doe Proposal for
Bates numbers are printed on the
bottom of pages on request
Alphanumeric Listing of Email and Attachments
Once converted email and attachments can be viewed
together as part of an alphanumeric sort, such as on an
2008-02-15 08.15.54AM Jane Doe ATT 1 Carol Smith, Letter
2008-02-15 08.15.54AM Jane Doe ATT 2 Carol Smith,
2008-02-15 08.15.54AM Jane Doe ATT 3 Carol Smith, Key
2008-02-15 08.15.54AM Jane Doe COMB Carol Smith,
Proposal for purchase.pdf
2008-02-15 08.15.54AM Jane Doe EMAIL Carol Smith,
Proposal for purchase.pdf
Return of PDF Files
Converted PDF files can be returned by CD or DVD, by secure FTP
transfer, or through free upload to our web-based
Litigation Document Management
and Review application. This last option includes the ability to
organize, search, review, and conduct productions of the converted emails for
free for 30 days as part of a legal matter.
Other Email File Types
The Outlook PST+ conversion service can also work with other email file
types, including Outlook Express DBX files, Lotus Notes NFS files, and others
for an additional conversion charge. Call for details.
Sample Email Files Converted from PST to PDF
Additional Information and Price Quotes
Here is a sample of how the Outlook PDF+ service works
with a sample MSG file (saved out from a an Outlook PST
file). Click on the links below to open the
original email and the converted PDF
files to see how it works.
Original Email (in MSG
format after extraction from PST)
2008-11-25 03.53.11PM COMB_6 Susan Cooper, Bill Robertson, Chipper case
Additional information and a price quote is available
here, or feel free to call (800-401-7809 x22) or email us at
. We offer per GB discount pricing on all jobs to provide
customers with pricing predictability.
We feel so confident about the operating efficiencies of our
proprietary electronic document stored image (ESI) processing architecture and
the value of our eDiscovery services, that we can offer a low-price guarantee.
You send us entire PST and OST files that you wish for us to process.
You can FedEx CDs, DVDs or portable drives to us. Or upload the files directly to
our secure FTP server for quicker service.
If you are a litigation support provider or litigation consultant and would like to offer this service
please contact us about our partner programs at (800-401-7809 x22) or email us at
All services described on this and related pages are subject to Lexbe's
Digitization Services Agreement.