Lexbe Online Document Management
Powerful Litigation Document Review with Cloud Convenience

Lexbe Online™ is our cloud-based application and platform for eDiscovery and litigation and legal document processing, production, review & case management. Lexbe Online enables users to perform native file processing, extract metadata, convert files to PDF for review, perform optical character recognition (OCR) on PDFs and other image files, index case documents for search, organize and tag or code documents, prepare early case analytics, cull and filter electronic stored information (ESI), review document collections, identify responsive and privileged documents, track reviewer progress, prepare productions, Bates name, emboss and stamp documents, prepare privilege logs, prepare and download or securely share productions in native, PDF and image TIFFs, with load files, identify and organize custodians, case participants and key facts and issues, and prepare case timelines and chronologies.

As a 'cloud' based application and platform (also known as 'hosted', 'software-as-a-service, 'SaaS, or 'web-based'), Lexbe Online enables users to manage their own work-flows and time priorities. Lexbe Online is self-administering, so authorized users can do their own case management, setting up cases, uploading documents and metadata, adding and removing users, and preparing productions. With Lexbe Online, firms can handle cases large or small without the need to maintain internal costly software, servers and trained IT or litigation support staff to support an electronic discovery, litigation database or litigation support application.

Lexbe Online pricing is based on storage used only, and there are no user fees, start-up fees or versioning restrictions. Lexbe Online makes it easy for law firms and organizations to quickly, effectively and cost-efficiently manage the entire eDiscovery lifecycle through analysis, review, production and trial.

Below we describe Lexbe Online, including its key features,  how it can assist at different  litigation stages, how we maintain security,  what reviewers say, and pricing.  If you would like to learn more, contact us for a contact us for a demo or start using Lexbe Online right away risk free for 15 days.

Key Features and Benefits

Sophisticated Litigation Document Management.  Document intensive cases demand a full-featured litigation support document review application.  To do otherwise puts a firm at a distinct disadvantage to other (often larger) firms that can bring more technology resources to bear.  Lexbe Online offers a "powerful litigation document management service" to handle these cases, according to a TechnoLawyer reviewer.

• Maintain the important  technology edge in your cases. 
• Be productive immediately with our full set of standard litigation coding/tags to organize your case documents and other electronic stored information (ESI).
• Unlimited custom tags enable sophisticated document organization and filtering.
• Local folder structure of documents replicated and usable in Lexbe Online.
  Folder Management Supported for Uploaded ESI

Sizzling Fast Search. Search is the backbone of a litigation support database.  Search capacity must be fast, accurate and comprehensive in order to identify important documents for a variety of purposes, including finding the often elusive 'smoking gun' email.  Features of Lexbe Online's search include:

• Indexed search returns results of even large data sets in seconds.
• Simple 'Google'-like interface makes finding documents easy and intuitive.
• Advanced features include stemming (search includes root derivations), concept search (search includes synonyms) and fuzzy search (search tolerant of misspellings and OCR errors).
• Full Boolean search supported.
  Litigation Database Search and Highlighted Hits
• Search hits highlighting in results, on document 'Hits' tab, and on full HTML/text tab.
• Search index automatically updates with new documents added.
• Filter and sort search results by Lexbe's standard or your custom fields and tags.

Case Analysis Support.  The legal team that best understands the case facts and evidence has a tremendous advantage.  Lexbe Online enables you to go beyond the documents to the critically important organization of key facts, case participants, issues  and research in your cases.

• Identify key case facts in documents and transcripts and include in issue-based dynamic timelines.  Facts linked back to supporting documents for quick, relevant access.
• Chart case participants (parties, deponents, witnesses, etc.) and link to case facts.
• Keep and share notes linked to documents, but viewable and searchable as whole.
  Case Participants and Fact Timelines/Chronologies
• Maintain legal research in a shared environment.

Power Through Productions.  Lexbe Online includes a fully-featured production module that enables you to quickly and accurately prepare document productions.

• Tag documents with built-in fields such as 'responsive', 'privileged', work-product', 'confidential' , 'atty eyes only', 'key', as well as with unlimited custom fields you create as needed to issue-code documents.
• Automatically generate downloadable privilege log and production log.
  ESI Coding for Productions
• Bates stamp PDFs (page level) and native documents (file level).
• Create and download production sets yourself.
• Lexbe eDiscovery services available when additional help is needed for large or complex productions.

Full PDF Integration.  PDFs are now the preferred, if not required, document format used by courts for filings.  PDFs are also a popular format for litigation productions, as PDFs can be viewed by anyone without the need to install specialty software.  Lexbe Online offers extensive support of and integration with PDF documents and Adobe Acrobat, reducing the learning curve and making it easy for your litigation team to be productive quickly without the need for extensive special training.

• PDF documents viewable in an integrated Adobe Acrobat reader, including document navigation, rotation, sizing, search, etc.
• Lexbe Online OCR engine automatically makes image PDFs text searchable.
• ''Page-at-a-time' optional viewing tab means that even very large PDF files display quickly online.
• Our production module Bates stamps PDF documents at the page level for PDFs.
  Bates Stamping

TIFF/Load File Support.  Many productions are delivered in single-page TIFF/text load file formats. Popular formats in include DAT (Concordance, Concordance FYI, Kcura Relativity) and DII (CT Summation, AD Summation and iBlaze). Lexbe Online supports loading of TIFF/text and load files and integrated viewing and analysis:

• Single page TIFF and text file/load files supported, including metadata fields (date, sender, last saved date, etc.) as included in the load file.
• Included extracted or OCRed text index for search and review.
• Document breaks recognized so that you can view and code documents at a time.
• Filtering and sorting available by loadfile imported and your own custom fields.

Native Review Available.  Viewing electronic documents/ESI like Microsoft Word, Excel, and Outlook MSG email in native format without conversion is becoming more popular to reduce processing or conversion costs in some cases, and when page-level Bates stamping is not required.  Lexbe Online includes extensive native review functionality:

• Over one hundred common file types supported in our native HTML/text file viewer.
• Viewing Outlook MSG email and email attachments supported.
• Extracted native text used for search results--includes text contents of Outlook email attachments.
• Bates naming of native files (file level) supported in native file productions and mixed native-PDF file productions.
• Rich formatted native file viewing available for Windows and Mac with add-on view utility viewers.
• Excel spreadsheets viewable in Native with formatting retained.
  Excel Spreadsheet Native View
• All files can be downloaded from a link for local viewing.

Simple Sharing and Collaboration.  Litigation success requires a well-functioning litigation team, and increasingly the team may be in different locations.  Sending documents by email can be confusing and unsecure.  Accessing legal documents through remote connections to LANs and  terminal servers can be slow, tedious and frustrating.  Lexbe Online instead allows fast, easy and fully-featured legal document management from anywhere at anytime.

• Allow litigation team members to work from home, on the road, at off-hours, etc., to increase productivity and fit differing schedules and needs.
• Enable persons in multiple offices, or in-house counsel or clients, to access and work on case documents.
• Ramp up case staff as needed with remote or contract attorneys, paralegals and support personnel.

Easy to Use.  We designed Lexbe Online to be used by legal professionals with no technical background.  Lexbe Online is "one of the easiest software applications to learn that I have ever used" according to one reviewer.  This contrasts with some litigation database systems that are extremely complicated, have a steep learning curve and require ongoing support by internal or external experts in the particular software.  Of course, our support team is always available to help as needed.

Fast Setup.  We can have a new account set up and ready for you in just hours, not the days, weeks or months it might take with other systems or applications. 

Designed for 'Do it Yourselfers'.  With Lexbe Online you can administer and manage your cases yourself.  No waiting for someone else to return an email or call. 

• Instantly add new users and start new cases. 
• Securely upload PDFs and native documents yourself--no need to go through a litigation support vendor.
• Upload easily by 'Drag and Drop' or by Zip file (expanded on server).
• Load files supported but not required.
  Upload ESI
• If you have a lot of documents, we also have low priced uploading services available as well.
• Download your documents from Lexbe Online anytime you want with our Briefcase functionality (very large downloads may require Lexbe assistance).  Save your metadata, case facts, tagging and notes as well with our export to Excel functionality). 
• Secure download link avaialable for sharing documents with experts, judges, clients and for productions to opposing counsel. No need to download, burn to disk or CD/DVD, etc.

Support and Training.  Your Lexbe Online account includes free support at no additional charge.  Premium support, training and project management services available as well.  You know what your total cost will be in advance. 

• Lexbe Online is easy-to-use and learn.
• Multiple support options available: ticket system, email and phone.
• Support is U.S.-based.
• Training and project management services available through Lexbe eDiscovery.

Cloud Convenience. We offer Lexbe Online exclusively as a web-based application.  This is also known as software-as-a-service (SaaS), on-demand software, application server provider (ASP), hosted services and 'cloud computing'.  Whatever the name, this modern service approach allows us to keep our costs low and pass the benefit on to you in the form of sophisticated functionality and lower fees.  Cloud computing/SaaS as applied to litigation support provides you with other benefits as well:

• New features added every quarter, rather than every three years, as is often the case with traditional software vendors.
• No need for you to buy hardware or license software, or hire dedicated IT support personnel, or sign open-ended training and support contracts, to get the functionality you need.
• Align your costs with your revenue; don't burden your overhead with unused equipment costs and partially occupied specialty support personnel.
• Scale your costs and capacity up and down as needed.

Cross-Platform Support. Lexbe is completely browser based (all modern web browsers), but more importantly supports PCs and Mac users. For Mac users, this means that Lexbe Online can be used natively with Mac Safari, Firefox or Chrome browsers without the need to use a dual-boot or cross-over mode.

• Cross-platform support for PC and Mac users.
• Completely web based--No need to install anything but a web browser.
• Integrated PC and Apple Mac legal document review environment.

Committed  Customer Service.  Software can be no better than the quality of support.   We believe in the 'service' part of 'software as a service'.  Our customers regularly remark about our high service levels and fast response.  

Lexbe Online Usage At All Case Stages

Lexbe Online can specifically assist you in managing all stages of your cases. You keep your data in one location and review environment. No need to copy data between computer programs or separate 'cloud instances' of eDiscovery clouds and Trial clouds. You avoid inconvenience and increased costs.

• Legal Hold Preparation.  Determine the who, what and when of legal holds when electronic document collections are involved, with our Case Participant tracking functionality.

• Early Case Assessment. Identify case strengths and weaknesses early in the litigation process, with our issue-based fact timelines.

• Discovery Conferences.  Organize early to effectively handle your increasingly important FRCP 26 'meet and confer' obligations.

• Discovery Review.  Get through reviews quickly and thoroughly.

• Document Production. Complete your productions and Bates stamping within Lexbe Online on your time schedule.

• Deposition Preparation. Comprehensively and efficiently identify and organize documents needed for individual depositions.

• Transcript Analysis. Extract key facts from depositions and transcripts and organize in issue-based timelines.

• Motion Practice.  Identify which issues are appropriate for your summary judgment motions and the key controverting facts to effectively challenge those of your opposition.

• Settlement Negotiations. Have the best information possible to accurately value your case.

• Trial Support. Maintain an organized searchable document repository to identify important evidence quickly as needed.

• Appeal Support. Retain case documents, transcripts and fact analyses for effective review during appeal.

Learn more about using Lexbe Online at various case stages.

Security & Encryption

Security is of upmost importance to us.  Data is maintained at our state-of-the-art, access controlled data centers and monitored 24-7.   All user access is through encrypted SSL connections.  Back-ups are encrypted and mirrored nightly to physically discrete data center, providing additional redundancy.   Learn more about Lexbe's security protocols.
 

What Reviewers Say

    "A powerful litigation document management service." 
TechnoLawyer

    "Lexbe's organization and structure, combined with its familiar browser interface, makes it one of the easiest software applications to learn that I have ever used." Legal Assistant Today

    "Lexbe delivers a secure, easy-to-use online database for documents and relevant matter information." Law.com

See more reviews and client testimonials.

Pricing

Pricing starts at only $99 per month, and we charge solely on the basis of users and storage used, so you pay only for what you need when you need it. There are no additional hidden charges.  Monthly pricing may allow pass-through of litigation document hosting costs to clients or as recoverable litigation costs, rather than internalization of a capital cost to purchase hardware and software, as well as the personnel costs to train and support a specialized software system.  We do not require extended contracts and you can cancel anytime.  This flexibility allows you to ramp usage and costs up and down as your litigation requires.  Learn more about Lexbe Online's pricing.

Request a personalized Demo or Additional Information

We also offer online demonstrations to qualified accounts. Or you can sign up right away and use Lexbe Online risk free for 15-days (100 MB upload cap applies).

If you would like a demo, have questions or want to sign up now, please submit this request form or give us a call (800-401-7809 x22.

All services described on this and related pages are subject to Lexbe's Services Agreement.