Contact Us: 800.401.7809 x22

OnDemand Webinar: A Litigator’s Guide to Cloud-Based eDiscovery and Document Review

View ‘A Litigator’s Guide to Cloud-Based eDiscovery and Document Review’ On-Demand

webinar image

A Litigator’s Guide to Cloud-Based eDiscovery and Document Review: Best Practices to Speed Production and Lower Costs

If your law firm or organization’s processes and systems have been challenged recently by an influx of document intensive litigation, you are not alone. The growing trend of increasingly large, complex data collections and reviews has caused both the time and dollar cost of discovery to explode. This is especially true when attempting to address large volumes of electronically stored information (ESI) with outdated software, systems and workflows.

However, advancements in cloud computing technology have created attractive alternative solutions for small and medium-sized law firms and organizations. Those who choose not to maintain a expensive internal litigation support departments can leverage the power of highly secure and professionally maintained cloud servers and software to not only reduce the time and expense of discovery, but also access cutting edge eDiscovery software and optimized workflows. All without breaking the bank!

Topics covered include:

  • The Challenge of Increasingly Document-Intensive Cases
  • Advantages of Cloud-Based Technology
  • How does Cloud Technology Apply to e-Discovery?
  • Cloud Best Practices & Advantages By Case Stage

To view the webinar, fill out the form at right and you will be redirected.

This Webinar is part of our eDiscovery Webinar Series, with new installments monthly which cover a variety of eDiscovery concepts and Best Practices. You can view any of our past Webinars OnDemand.

Follow Lexbe on LinkedIN to get notice of future installments of the eDiscovery Webinar Series, as well as access to our library of past presentations (video, MP3 and PDF).

Request a complimentary eDiscovery expert consultation, a demo, a free trial or a price quote here.

Slide Text Extract

6. ● The Challenge of Big Data in Litigation ● What is the Cloud? ● How does Cloud Technology Apply to eDiscovery? ● Cloud Best Practices & Advantages By Case Stage ● Summary Cloud eDiscovery and Document Review Cloud eDiscovery and Document Review | Best Practices to Speed Production and Lower Costs | February 17, 2016 Agenda Cloud eDiscovery and Document Review
7. Digital Information Created, Captured, Replicated Worldwide5 3 1 2005 2010 2015 2020 Source: IDC Digital Universe Study * 1 Zettabyte = 1 Trillion Gigabytes Zettabytes* 2.8 zettabytes of information were created and replicated during 2012, a 56% increase from 2011 (IDC) Voip Email iPhones Peer-to-Peer Online Storage Digital Cameras Facebook | LinkedIn DropBox | Backup Devices Elastic Storage | SaaS | Google Streets Personal Blogs | Skype | World Satellite Images Personal Scanners | Customer Service Recordings Public Webcams | Google Drive | Netbooks | Cloud Instance Servers | PaaS Cloud eDiscovery and Document Review | Best Practices to Speed Production and Lower Costs | February 17, 2016 Cloud eDiscovery and Document Review The Big Data Challenge
8. ● People are creating more digitally stored and accessible discoverable material than ever before. ● Cases that used to have limited amounts of data collected in discovery may now have many GBs. ● Not only is there more data, but there is a growing variety of data types. ● Discovery is becoming increasingly technical and complex. ● It is very difficult for small and medium-sized firms to internally staff and manage the technical expertise and massive hardware needed to keep up. Cloud eDiscovery and Document Review | Best Practices to Speed Production and Lower Costs | February 17, 2016 Cloud eDiscovery and Document Review The Big Data Challenge
9. Voip Email iPhones Peer-to-Peer Online Storage Digital Cameras Facebook | LinkedIn DropBox | Backup Devices Elastic Storage | SaaS | Google Streets Personal Blogs | Skype | World Satellite Images Personal Scanners | Customer Service Recordings Public Webcams | Google Goggles | Netbooks | Cloud Instance Servers | PaaS Case Data + Access to eDiscovery Tools & Experts Professionally maintained, encrypted remote servers Secure, encrypted internet connection Cloud eDiscovery and Document Review Cloud eDiscovery and Document Review | Best Practices to Speed Production and Lower Costs | February 17, 2016 What is the Cloud?
10. Cloud eDiscovery and Document Review Cloud eDiscovery and Document Review | Best Practices to Speed Production and Lower Costs | February 17, 2016 What is the Cloud?
11. Cloud eDiscovery and Document Review Cloud eDiscovery and Document Review | Best Practices to Speed Production and Lower Costs | February 17, 2016 What is the Cloud?
12. Cloud eDiscovery and Document Review | Best Practices to Speed Production and Lower Costs | February 17, 2016 Cloud eDiscovery and Document Review How Does Cloud Technology Apply to eDiscovery? Scalability — Instantly deploy the resources necessary to complete your discovery task. Bring capacity up and down as needed. Accessibility — Litigation teams can access case data and discovery functions from anywhere with an internet connection. Speed — More computers applied to your task results in faster throughput. Move on to the next stage of discovery earlier. Security — Cloud infrastructure providers are the world’s foremost experts in computer security.
13. Reduced Costs — SaaS models help align costs with revenues; pay for actual rather than estimated usage. Streamlined Workflows — Cloud eDiscovery solutions are often integrated across case stages where traditional software solutions are not. The risk of transferring data from program to program is alleviated in the cloud. Advanced Technology Available — Predictive coding, near duplicate detection, concept searching, and integrated translation viewing is available within cloud platforms. Cloud eDiscovery and Document Review | Best Practices to Speed Production and Lower Costs | February 17, 2016 Cloud eDiscovery and Document Review How Does Cloud Technology Apply to eDiscovery?
14. Systems architecture allows cloud providers to increase server instances to apply more resources to your discovery task Traditional In-House Set-Up: 1TB to process to TIFF, 1 month to do it. Internal Capacity: 10 dedicated servers operating @ 2GBs/day 10 servers x 2GBs/day x 30 days = 600GB And with any problems the job will not be finished on time Scalable Cloud Capacity: Deploy 500 servers x 2GBs/day and finish processing in 1 day Scalable cloud discovery tools allow for much improved throughput at less cost and risk Incoming ESI Reviewable or Production Ready Documents Cloud eDiscovery and Document Review | Best Practices to Speed Production and Lower Costs | February 17, 2016 Cloud eDiscovery and Document Review Scalability & Speed
15. ● Cloud infrastructure allows authorized users to access case documents and discovery functions from anywhere in the world with a secure internet connection. ● Case teams can collaborate in real time with co-counsel and experts. ● Many cloud systems offer greater flexibility in choice of operating systems and browsers. ● Progress made by any one person will be instantly available to any other case team. Cloud eDiscovery and Document Review | Best Practices to Speed Production and Lower Costs | February 17, 2016 Cloud eDiscovery and Document Review Accessibility
16. ● Cloud infrastructure providers are the world’s foremost computer security experts. ● All data is strong encrypted in place and in transit. ● ISO security standards for cloud providers are incredibly strict, thorough, and specialized. Much more stringent standards than unregulated local machines. ● Cloud data centers also undergo grueling audits at very regular frequencies. ● Redundant configurations make it very difficult to lose data. Cloud eDiscovery and Document Review | Best Practices to Speed Production and Lower Costs | February 17, 2016 Cloud eDiscovery and Document Review Security
17. Cloud eDiscovery and Document Review | Best Practices to Speed Production and Lower Costs | February 17, 2016 Cloud eDiscovery and Document Review Data Center Certifications
18. Cloud eDiscovery and Document Review | Best Practices to Speed Production and Lower Costs | February 17, 2016 Cloud eDiscovery and Document Review Data Center Certifications ● AICPA SOC 1 – Attests that control objectives are appropriately designed and the controls safeguarding client data are operating effectively. ● AICPA SOC 3 – A public facing report demonstrating AWS has met the AICPA Trust Services Security Principle and Criteria. ● PCI DSS Level 1 – Specifies best practices and various security controls are in place regarding customer payment data. ● FIPS 140-2 – US government standard that specifies security requirements for protecting sensitive information. ● ISO 27001 – Internationally recognized, third-party audited confirmation that the security management program is comprehensive and follows leading practices.
19. Excerpt From AWS Release (https://aws.amazon.com/resources/forrester-pc-learn-more/): The Forrester Wave™: Public Cloud Platform Service Providers’ Security, Q4 2014 ● Lexbe eDiscovery software and services are supported by AWS cloud infrastructure, recently named a “Leader” in cloud security by Forrester Research Cloud eDiscovery and Document Review | Best Practices to Speed Production and Lower Costs | February 17, 2016 Cloud eDiscovery and Document Review Reduced Costs
20. Voip Email iPhones Peer-to-Peer Online Storage Digital Cameras Facebook | LinkedIn DropBox | Backup Devices Elastic Storage | SaaS | Google Streets Personal Blogs | Skype | World Satellite Images Personal Scanners | Customer Service Recordings Public Webcams | Google Goggles | Netbooks | Cloud Instance Servers | PaaS Option Potential Issues Increasing Internal Capacity: ● More resources dedicated to hiring, configuring, and managing complex IT resources. ● Moves operational focus away from litigating. ● When discovery volumes decrease, there are costly and inactive resources. Purchasing Fixed Volume External Capacities: ● Doesn’t align firm costs with revenues. ● Requires litigators to “see the future” in order to make accurate/cost-efficient buying decisions. ● Often involve “user fees”, “start-up fees”, “case fees”, etc. ● Associated with top-dollar processing charges. ● Prevents self-admin of simple, iterative tasks. Cloud eDiscovery and Document Review | Best Practices to Speed Production and Lower Costs | February 17, 2016 Cloud eDiscovery and Document Review Reduced Costs
21. Legend Internal Discovery Needs Internal Discovery Capacity Scalable Discovery Capacity ● Developing internal capacity to meet the lowest consistent needs reduces inefficient spending on non-scalable solutions like local hardware, software, and staffing. ● Scalable/cloud solutions allow you to cost-efficiently meet demand in excess of your firm’s consistent need. Cloud eDiscovery and Document Review | Best Practices to Speed Production and Lower Costs | February 17, 2016 Cloud eDiscovery and Document Review Reduced Costs
22. Collected/ Received Documents Send ESI to IT department/ external vendor Load into ECA platform Perform cull based on simple metadata extraction Download culled collection Process ESI into review format Load Processed Data into Review Platform Review Analytics? Load into analytics system Apply Analytics Load Analytics Results Process to agreed upon production format Download Production Deliver Production to Opposing Counsel More Data? Vendor sets up case, users in review platform More Users? Cloud eDiscovery and Document Review | Best Practices to Speed Production and Lower Costs | February 17, 2016 Cloud eDiscovery and Document Review Traditional Workflow
23. Collected/ Received Documents Upload into eDiscovery Platform; self- administer case, users Cull based on full content extraction Process and fully extract ESI for culling and review Review (Integrated Analytics Tools) Process to agreed upon production format Deliver Shared Production link to Opposing Counsel More Data? Cloud eDiscovery and Document Review | Best Practices to Speed Production and Lower Costs | February 17, 2016 Cloud eDiscovery and Document Review Streamlined Workflow
26. Planning & Collection ECA & Culling Processing Review Production Processing & Collection Trial & Appeal Cloud Benefits ● Integrated ECA reporting, pivot tables & graphing of ECA collected by custodian, date range, document type, etc. ● Cull faster by applying scaled server resources ● Cull based on full document contents rather than just metadata ● Develop timelines, facts & issues early in the case ● Reduce expenses by eliminating the need for a separate ECA/culling module Goals ● Analyze collected data to identify potential collection gaps ● Evaluate the risks associated with the case ● Continue developing initial case facts & issues, timelines ● Defensibly remove irrelevant documents from the case database Cloud eDiscovery and Document Review | Best Practices to Speed Production and Lower Costs | February 17, 2016 Cloud eDiscovery and Document Review ECA & Culling
27. ECA & Culling Planning & Collection ECA & Culling Processing Review Production Processing & Collection Trial & Appeal ● Instantly generate incoming ESI pivot charts and visual graphs ● Export Early Case Analysis data directly to Excel ● Cull using scaled server resources Cloud eDiscovery and Document Review | Best Practices to Speed Production and Lower Costs | February 17, 2016 Cloud eDiscovery and Document Review
28. Planning & Collection ECA & Culling Processing Review Production Processing & Collection Trial & Appeal Goals ● Accurately and quickly process ESI collected to prepare for review and production ● Extract text from natives and OCR images for optimal searchability (Dual Index) ● Organize data for optimal review process Cloud Benefits ● Self-administer ESI processing with expert assistance available; process in the cloud ● Apply massively scalable server resources to increase throughput and move on to review faster ● Avoid paying too much per GB processing ● Eliminate loading delays; documents are available for search and review once processed Cloud eDiscovery and Document Review | Best Practices to Speed Production and Lower Costs | February 17, 2016 Cloud eDiscovery and Document Review Processing
29. Planning & Collection ECA & Culling Processing Review Production Processing & Collection Trial & Appeal ● Assign Case Participants and automatically perform optical character recognition (OCR) on all incoming documents ● Securely upload and process native documents directly from your browser Cloud eDiscovery and Document Review | Best Practices to Speed Production and Lower Costs | February 17, 2016 Cloud eDiscovery and Document Review Processing
30. Planning & Collection ECA & Culling Processing Review Production Processing & Collection Trial & Appeal Cloud Benefits ● Scalable server environment supports hyper-fast multi-language search results ● Move quickly from document to document and apply multi-doc updates instantly ● Apply near-duplicate detection, and predictive coding across massive collections within an integrated environment ● Self-administer new users and cases; reduce expenses through leaner pricing often associated with cloud SaaS Goals ● Code documents accurately, quickly & cost effectively ● Identify responsive, privileged & attorney’s eyes only (AEO) ESI ● Search, ID, & issue code key documents ● Utilize advanced eDiscovery technologies to speed review, improve accuracy, and reduce risk of inadvertent privilege waiver Cloud eDiscovery and Document Review | Best Practices to Speed Production and Lower Costs | February 17, 2016 Cloud eDiscovery and Document Review Review: Fast, Comprehensive Search
31. Planning & Collection ECA & Culling Processing Review Production Processing & Collection Trial & Appeal ● Dual Search Index ensures that all of the contents of a document are searchable and viewable ● Cloud infrastructure supports fast and thorough search results Index Method Imaged/OCR Native Extraction Dual Index Captures Embedded Text Yes No Yes Captures Text Excluded From Print No Yes Yes Captures Hidden Text No Yes Yes Cloud eDiscovery and Document Review | Best Practices to Speed Production and Lower Costs | February 17, 2016 Cloud eDiscovery and Document Review Review: Fast, Comprehensive Search
35. ● Growing case ESI volumes present a major challenge to litigators. ● Traditional solutions lack the scalability needed to get in front of this trend. ● For firms to maintain and expand their competitive presence they need to be able to take on ESI intensive cases. ● Cloud technology and infrastructures have creative attractive, secure, and scalable solutions that let litigators cost-effectively handle ESI intensive cases. ● Cloud eDiscovery solutions should be flexible, integrated, and feature-rich. They should also allow for self-administration, but also provide access to technical and eDiscovery experts. Cloud eDiscovery and Document Review | Best Practices to Speed Production and Lower Costs | February 17, 2016 Summary Cloud eDiscovery and Document Review

Webinar-Logo-trans-crop

* These fields are required. Any submitted information is kept completely private.

Submit to access immediately

Back to Top