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Lexbe is the Killer App for Small to Medium Sized Firms, Recorded Demo

Customer Success Stories

A single attorney was recently able to load 2 Terabytes worth of data (millions of pages), perform a privilege review across the entire document set and export a production within 2 weeks, start to finish, in our platform. This solo-practitioner leverages the speed, accuracy, and efficiency of the Lexbe platform to compete against better funded and fully staffed opposing counsel.

Another customer, a medium sized firm, recently realized the power of the Lexbe Uber Index℠ when opposing counsel, an AMLAW 100 Firm, was unable to view mountains of evidence contained in the production they sent over. Opposing counsel’s eDiscovery index was simply not able to dig into the data the way the Uber Index does, giving our client a significant advantage over an imposing adversary.

Key Takeaways from the demo:

DIY– Attorneys choose Lexbe because of the flexibility we offer in self-administering eDiscovery 100% in-house. The DIY capability frees our clients from the delays and costs many of our competitors impose on carrying out various functions.

Free Upload– While our DIY model allows you to upload your own data without added cost, we also offer to upload your data for you as part of an annual plan. By allowing our experts to handle your standard upload at no additional charge your documents are loaded correctly and quickly using our full-speed servers. Moreover, out technical team will identify any deficient productions at that juncture, early in the eDiscovery process, and assist you in requesting the necessary repairs from opposing counsel.

Uber Index– Only Lexbe offers the Uber Index. A concatenated index which includes an OCR index of uploaded files, a text-based native extraction of all text characters, meta-data and translations into a single, searchable database.

Enhanced Search Features– Lexbe has built a number of search tools into the platform to help speed review. Combine saved search, filter results and deploy specialty tools to zero in on hot docs. For example, our Profanity Search Tool was built specifically to help firms engaged in employee or harassment disputes quickly find all instances where inappropriate language was used in a document or email across your entire data set.

Time Lining– Code facts and issues as part of review, keep notes and annotate documents as you go. Our robust time lining tool allows you to reports to see, at a glance, how evidence is building to support your case.

Speed– Lexbe offers a completely scalable solution, meaning that our servers respond with greater server speed when your caseload grows.

Cost– Our price structure offers straightforward, low cost per GB rates. We provide flexible pay-per-month plans or offer discounted rates with an annual plan. You will not find hidden fees- no user fees, per case charges or download costs.

Lexbe’s Erin Derby, Published in Paralegal Today

Erin Derby, Certified eDiscovery Specialist (CEDS), and a member of the Lexbe technical services team was recently published in Paralegal Today. Her article, Finding the Needle in a Data Haystack, featured Erin’s expertise on advanced search methodology and offers techniques on culling data, constructing quality search queries, uncovering personally identifiable information (PII) and provides instruction on how to keep records of search processes.

Erin has presented 2 webinars for Lexbe Best Practices: eDiscovery Search and Best Practices to Avoid Missing Key Evidence in Large Doc Review (Uber Index).

You can read Erin’s article here.

Protecting eDiscovery Privilege, the Case Against File Sharing Sites

File sharing services, such as DropBox, have become increasingly used as eDiscovery repositories for incoming data and outgoing productions. With easy sharing, via a simple URL link, it’s understandable why these tools appear to offer an optimal solution for sending and receiving massive amounts of data as one does with eDiscovery litigation. Unfortunately, this “solution” can become a massive liability and we caution clients against using these services because it is simply too easy to accidentally share privileged documents. In fact, there are several cases in which information has been inadvertently shared and the results were disastrous for the offending party.

What’s the problem?

It is not that it can’t be done correctly, it is more that one is asking for problems with an open platform like this. With default settings in place, the “owner” of a file relinquishes control of the data within the file when shared with other users. Once shared, the data within the file can be copied, changed and shared without the owner’s permission. New users can be added to the file to view the data and, with seemingly unlimited “cooks in the kitchen,” it is too difficult to maintain chain of custody and ensure responsible sharing. A few specific issues with file sharing services include:

  1. Shared files and folders are not static. This is not the equivalent of sending a document attachment via email. The shared file or folder remains “live”, thus any future additions or changes can still be seen by people with the link into perpetuity.
  2. On many platforms, user groups are created and can be duplicated to other folders with a simple click. For example, if several users have access to “Case X Final Production” folder, another attorney could grant access to all users in that file to “Case X Notes”- not realizing that opposing counsel was part of the original group.
  3. The link is not automatically password protected so anyone with the link can view the file unless proper authentication measures are manually enabled. This literally means that without setting up a password, anyone on the internet could potentially access your file.

What have the courts said?

In Harleysville Ins. Co v. Holding Funeral Home, Inc., Case No. 1:15cv00057 (W. D. Va. February 9, 2017), an insurance company refused a funeral home’s fire damage claim after determining the fire was caused by arson. An investigator for the insurance company uploaded video taken at the scene to a platform sharing site, box.com. The investigator sent the link to the insurance company attorney who then shared it with the funeral home attorney in order to substantiate their arson claim. Later, however, the insurance investigator uploaded additional files to that same folder, which the funeral home attorneys still had access to. The court found that because the link and files within were not properly password protected the insurance company had, in essence, “left the files on the park bench” in a virtual sense and thus waived privilege.

From the court:

Whether a company chooses to use a new technology is a decision within that company’s control. If it chooses to use a new technology, however, it should be responsible for ensuring that its employees and agents understand how the technology works, and, more importantly, whether the technology allows unwanted access by others to its confidential information.

What does Lexbe Recommend?

We have developed the Lexbe eDiscovery Platform to include a number of checks against inadvertent disclosure of privileged docs. We create a secure encrypted link specific to each production that can then be safely shared. By insulating exports with secure production links, we help prevent user error that could result in sharing documents not meant for opposing counsel or outside parties.

CIOReview Names Lexbe a Top eDiscovery Provider for 2016

top20

Lexbe has been recognized by CIOReview on their “Top 20 Most Promising eDiscovery Vendors of 2016” list. From their website, CIOReview, an enterprise solutions publication, noted that  “eDiscovery technology tools bring transparency and control to the litigation process.”

eDiscovery software options can range from local installations to cloud based services. Lexbe’s SaaS model gives clients total control over their ESI (electronically stored information), empowering firms and organizations to completely self administer their eDiscovery process and interact with their data directly. Our expert eDiscovery specialists are available as needed, giving clients the option to access support when deadlines loom near and keep costs in check when their internal staff is able to manage the process themselves.

You can see all of CIOReview’s selections for top eDiscovery Software providers on their site, here: http://legal.cioreview.com/vendors/most-promising-ediscovery-technology-solution-providers-2016.html

Lexbe Platform Update: Bates Stamping and Production Preview

Lexbe’s innovative doc viewer gives you the power to instantly toggle between all instances of your document, from native through produced versions. Our engineers have updated this screen to include several enhancements, making this already robust tool even more powerful. As always, these updates are instantly available – no need for your IT department to deal with a cumbersome software upgrade. A brief overview of the updates:

New Tabs

  • Produced – allows you to view the selected, produced version of the PDF, with bates number
  • Redacted – view the document with current redaction in place.
  • Translated – the current document with any foreign language translated to English, for your review.
  • Annotated – view your document with notes and comments visible.

Bates Stamping

When you are viewing your produced document PDF in the Lexbe platform you will now be able to see the Bates Number stamped in the lower right corner, as you would see it if the document were printed. You no longer need to download the document, the bates stamp is visible instantly, on screen.

tabs-and-bates-samping

Drop Down Production List

If a document has been produced more than once this drop down menu will appear at the top of the page, allowing you to easily toggle between the productions. Each produced version of the document will be noted with it’s Bates Number and the date of production in the title. This is an indispensable tool for any complex litigation where you run more than one production.

drop-down-productions

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