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A Lawyer’s Guide to eDiscovery Processing

Vast volumes of digital evidence continue to grow as more devices and digital channels of communication generate electronically stored information. The resulting growth of precise and objective probative evidence has dramatically impacted the legal landscape and requires that lawyers be equipped with the knowledge of how to handle these dynamic data sets in order to succeed in complex litigation. This educational webinar addresses the critical steps and best practices in eDiscovery processing so lawyers involved in complex litigation can be equipped to handle these cases in-house.

Key Points

  • Growth of Volume of ESI
  • Goals of eDiscovery Processing
  • Processing in Overall EDRM Workflow
  • Scalable Processing
  • ESI Processing Steps Overview
  • ESI Processing Steps Details
  • Pitfalls to Avoid
  • Practical Take Aways

About the Speaker

Christian Detrude is an eDiscovery Solutions Senior Director at Lexbe. He is ACEDs certified and highly proficient in all phases of the electronic discovery reference model (EDRM). He is an expert at equipping boutique law firms with the capabilities to handle complex cases in-house.

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Lexbe Announces the Launch of the Uber Index of eDiscovery

This is an image of the Lexbe Uber Index logo which is the industry's best keyword search index for eDiscovery

The industry’s most advanced search index for litigation document review improves retrieval accuracy, accelerates the review process and dramatically reduces costs

August 22, 2017 (Austin, TX) – Lexbe, a leading provider of cloud e-discovery software and services, announced the launch of the Uber Index. The Lexbe Uber Index combines comprehensive native file text extraction, OCR text extraction, metadata extraction, foreign language translated characters and dynamic real-time updating into a single concatenated index to deliver the fastest, most comprehensive eDiscovery search index in the industry.

“Lexbe’s Uber Index has been instrumental in helping us quickly get prepared for depositions and trial by finding the needles in the haystacks,” said Jim Finneran, Compliance Officer at Blitz Telecom Consulting. “In all of our years using e-discovery, Lexbe, by far, delivers the best indexing in support of litigation.”

The Lexbe Uber Index empowers attorneys to ensure critical document content such as potential evidence, attorney work product, and privilege communication is not missed. With a single search query, the Uber Index finds all instances of the keywords used to identify these documents across more versions of each document than any other search index in the industry. This is accomplished by concatenating multiple potential keyword hit sources from every document into a single search index. Starting with comprehensive native file text and metadata extraction, the Uber Index captures important document text that traditional e-discovery TIFF and PDF solutions can often miss. The Lexbe Uber Index ensures document review comments, tracked revisions, presentation notes, hidden cells in spreadsheets and characters that fall outside of print selections are captured.

The Uber Index simultaneously adds optical character recognition (OCR) text from scanned and other imaged documents that remain common in modern litigation document collections. This important evidence includes scanned attachments in email, embedded images with text or numbers in Microsoft PowerPoint presentations and other document types. ‘Native review only’ and Early Case Assessment tools often take the limiting approach of only extracting native text and as a result can also miss key litigation evidence. The Uber Index also adds English language translation of foreign language documents including documents translated by the Lexbe Platform’s integrated foreign language translation capabilities and documents manually translated then added into the Lexbe Platform. This allows for a single, comprehensive cross-language search of documents regardless of the language used to compose the original document.

“We continue to collaborate and work with our clients to provide innovations that solve their case critical problems,” said Gene Albert, CEO of Lexbe. “The Lexbe Uber Index gives our customers confidence that they’re not missing anything in their e-discovery searches, while at the same time reducing e-discovery review costs.”

The Lexbe Uber Index is a vast improvement on modern e-discovery indexing and enterprise search by providing the following benefits:

• Improved search accuracy • Finds all instances of important keywords and issues • Instrumental in finding privileged documents • Indexes previously non-searchable documents • Improves predictive coding accuracy • Increases the speed of review • Simplifies multilingual document review • Eliminates rework and re-indexing

Engineered for superior efficiency, the Lexbe Uber Index has dynamic real-time updating that enables users to add files for review without re-indexing the entire file set and therefore reducing the time to review. Because the Uber Index concatenates the processed data into a single index, it eliminates the rework of conducting the same keyword search multiple times across multiple indices as required by traditional e-discovery platforms.

All current Lexbe customers using the Lexbe eDiscovery Platform benefit from the Uber Index at no additional charge. “With Lexbe, we make it simple for boutique firms involved in complex litigation to perform self-service e-discovery, find critical evidence and generate the highest quality production of ESI,” said Albert. “And for those firms that need assistance, we have certified, on-demand e-discovery specialists to help with even the most complex e-discovery processes.”

About Lexbe

With over 120% growth in 2016, Lexbe is one of the fastest growing eDiscovery companies. For more than 11 years, boutique law firms and more than 4000 e-discovery professionals have come to rely on Lexbe for affordable self-service and full-service cloud-based e-discovery solutions. The Lexbe eDiscovery platform delivers the performance required for the processing, review and production of ESI, in support of complex litigation, including the industry’s fastest processing, most comprehensive indexing and 99.999% uptime. For more information on the Lexbe Uber Index visit www.lexbe.com.

Big Case, Boutique Firm

Increasingly lawyers are taking advantage of technology to practice in specialized boutique and smaller firm environments. But the rapidly growing size of collections electronically stored information (ESI) presents an increasingly difficult challenge: How to effectively manage these resource-hungry cases without large firm support. What happens when the firm takes on a document-intensive case that its current review and production methods can’t handle? This educational webinar addresses how a boutique firm can effectively manage large cases, meet its deadlines, and avoid being outgunned by larger firms with greater staff and resources.

Key Points

  • ESI Growth and Challenges to Smaller Firms
  • The Trend of Boutique Firms Handling Larger and More Sophisitcated Cases
  • Leveraging Technology to Manage Bigger Cases
  • Managing the Large Document Review and Production
  • Handling Large Incoming Productions
  • Depos, Dispositive Motions and Trial
  • Practical Take Aways

About the Speaker

Gene Albert is the CEO of Lexbe, and a frequent speaker and writer on litigation technology and eDiscovery topics. He is on the Planning Committee of the Texas State Bar eDiscovery Program. Gene has his JD from Southern Methodist University and his MBA from the University of Texas at Austin.

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Lexbe is the Killer App for Small to Medium Sized Firms, Recorded Demo

Customer Success Stories

A single attorney was recently able to load 2 Terabytes worth of data (millions of pages), perform a privilege review across the entire document set and export a production within 2 weeks, start to finish, in our platform. This solo-practitioner leverages the speed, accuracy, and efficiency of the Lexbe platform to compete against better funded and fully staffed opposing counsel.

Another customer, a medium sized firm, recently realized the power of the Lexbe Uber Index℠ when opposing counsel, an AMLAW 100 Firm, was unable to view mountains of evidence contained in the production they sent over. Opposing counsel’s eDiscovery index was simply not able to dig into the data the way the Uber Index does, giving our client a significant advantage over an imposing adversary.

Key Takeaways from the demo:

DIY– Attorneys choose Lexbe because of the flexibility we offer in self-administering eDiscovery 100% in-house. The DIY capability frees our clients from the delays and costs many of our competitors impose on carrying out various functions.

Free Upload– While our DIY model allows you to upload your own data without added cost, we also offer to upload your data for you as part of an annual plan. By allowing our experts to handle your standard upload at no additional charge your documents are loaded correctly and quickly using our full-speed servers. Moreover, out technical team will identify any deficient productions at that juncture, early in the eDiscovery process, and assist you in requesting the necessary repairs from opposing counsel.

Uber Index– Only Lexbe offers the Uber Index. A concatenated index which includes an OCR index of uploaded files, a text-based native extraction of all text characters, meta-data and translations into a single, searchable database.

Enhanced Search Features– Lexbe has built a number of search tools into the platform to help speed review. Combine saved search, filter results and deploy specialty tools to zero in on hot docs. For example, our Profanity Search Tool was built specifically to help firms engaged in employee or harassment disputes quickly find all instances where inappropriate language was used in a document or email across your entire data set.

Time Lining– Code facts and issues as part of review, keep notes and annotate documents as you go. Our robust time lining tool allows you to reports to see, at a glance, how evidence is building to support your case.

Speed– Lexbe offers a completely scalable solution, meaning that our servers respond with greater server speed when your caseload grows.

Cost– Our price structure offers straightforward, low cost per GB rates. We provide flexible pay-per-month plans or offer discounted rates with an annual plan. You will not find hidden fees- no user fees, per case charges or download costs.

Lexbe’s Erin Derby, Published in Paralegal Today

Erin Derby, Certified eDiscovery Specialist (CEDS), and a member of the Lexbe technical services team was recently published in Paralegal Today. Her article, Finding the Needle in a Data Haystack, featured Erin’s expertise on advanced search methodology and offers techniques on culling data, constructing quality search queries, uncovering personally identifiable information (PII) and provides instruction on how to keep records of search processes.

Erin has presented 2 webinars for Lexbe Best Practices: eDiscovery Search and Best Practices to Avoid Missing Key Evidence in Large Doc Review (Uber Index).

You can read Erin’s article here.

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