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Best Practices to Avoid Missing Key Evidence in Large Document Reviews

Nothing can be more disastrous than showing up at a depo to find that your team missed a key piece of evidence in document review, but your opposition found it. Missing that “smoking gun” admission, or allowing critical privileged information to slip through into a production can be avoided, but only if your search tools are fully functioning. Many attorneys assume that all eDiscovery processing approaches, search tools and techniques are basically the same, but nothing could be further from the truth. In this webinar learn crucial search functions and critical indexing differentiators that will protect you from inadvertently missing important evidence during eDiscovery.

Agenda:

Overview of Modern Search and eDiscovery Indexing Technologies Basic and Advanced Search Options in Use Today Search Indexing ‘Gotchas’ Pitfalls of Relying Solely on Image-Based OCR Indexing Why Native Extraction Alone is Ineffective Complexities of Working with Foreign Language & Translated Text Optimal Search with a Concatenated Indexing Approach Takeaways

Speaker Info

Erin Derby is a Certified eDiscovery Specialist (ACEDS)andeDiscovery Manager at Lexbe. She specializes in working with clients handling eDiscovery in complex litigation and provides a high level of precision and expertise. She provides guidance for technical discovery issues and procedures and ensures compliance with all court-ordered ESI guidelines. Prior to joining Lexbe, Ms. Derby was a Litigation Paralegal for 10 years for both plaintiff and defense law firms

How to Solve the Challenges of Reviewing Large Email Sets

With hundreds of billions of emails exchanging hands daily, each with its own unique metadata, container folder and possible attachments to examine, special consideration must be given to email at every stage of eDiscovery. Litigators and paralegals must effectively review ESI (Electronically Stored Information) during production, and great care must be taken to avoid producing confidential information. This webinar offers practical steps for moving email through the eDiscovery process while uncovering key evidence and ensuring that privileged information is not inadvertently leaked.

Agenda

  • Managing increasing email volumes
  • What ‘delete’ really means
  • Best practices for displaying and reviewing attachments
  • Deciphering email headers
  • Detecting ‘spoofing’
  • Using culling and deduplication to eliminate unnecessary email
  • Methods to ensure full searchability of email
  • Understanding email time zones

Speaker Info

Karsten Weber is CTO of Lexbe, and a frequent speaker and writer on litigation technology, document management and eDiscovery topics. He has his MS in Engineering from the Danish Technical Institute and his MBA from the University of Texas at Austin.

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Mastering the Document Intensive Case: A Blueprint for the Boutique Law Firm

Increasingly lawyers are taking advantage of technology to practice in specialized boutique and smaller firm environments. But the rapidly growing size of collections of electronically stored information (ESI) presents an increasingly difficult challenge: How to effectively manage these resource-hungry cases without large firm support? What happens when the firm takes on a document-intensive case that its current review and production methods can’t handle? This educational webinar addresses how a boutique firm can effectively manage large cases, meet its deadlines, and avoid being outgunned by larger firms with greater staff and resources.

Agenda

  • ESI Growth and Challenges to Smaller Firms
  • The Trend of Boutique Firms Taking on Larger & More Sophisticated Cases
  • Leveraging Technology to Handle Bigger Cases
  • Managing a Large Document Review
  • Handling Large Incoming Productions
  • Depos, Dispositive Motions & Trial
  • Practical Take-Aways

Speaker Info

Gene Albert is the CEO of Lexbe, and a frequent speaker and writer on litigation technology and eDiscovery topics.  He is on the Planning Committee of the Texas State Bar eDiscovery Program. Gene has his JD from Southern Methodist University and his MBA from the University of Texas at Austin.

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Mobile eDiscovery is a challenging but critical part of your evidence gathering strategy

It is estimated that in the US alone, there are 396 million mobile device subscriber connections. That calculation suggests that there are approximately 1.2 connected devices for every person in the US. As the number of devices continues to grow, the amount of data traffic is through the roof — up to 13.7 trillion megabytes in 2017. eDiscovery professionals must consider the tremendous amount of evidence that is tangled up within those 13.7 trillion megabytes of data.

Source: CTIA 2017 Wireless Snapshot

Another high growth element to the mobile first custodian is the proliferation of apps. In June 2015, there were 100 billion iOS downloads. While social media is by far the most popular app category, there are shadow IT apps and chat apps that often contain important caches of evidence. eDiscovery efforts must grow beyond email to include these rich ESI repositories.

The usage of mobile devices and the complexity of the mobile ecosystem increases appreciably with millennials. The age group from 18 to 34 purchases significantly more apps. Studies have shown that this demographic prefers messaging and chat to email.

Your case’s “smoking gun” may very well reside within a Slack Instant Messaging conversation. A fitness mapping application may be able to prove your client’s whereabouts with their geolocation feature. Whether through messaging, geolocation, or other valuable ESI, it is important to understand the makeup, character, and quality of the custodians you’re dealing with and their propensity to use apps that may lead to additional evidence.

Beyond the sheer number of devices in our society is the fact that most mobile operating systems now enable cross-device sharing and file access. When you think about custodians and mobile devices, you need to think about it as an entire ecosystem comprised of the cloud, smartphones, tablets, laptops, and desktops. For better or for worse, porting data from one device to another has never been easier.

The ramifications of this sharing can be especially painful when Bring Your Own Device (BYOD) practices allow employees to network their personal devices with workplace systems. The consequences of allowing sensitive information to reside on an unencrypted misplaced cell phone or tablet can be disastrous for an IP agency. Employees can take it upon themselves to create unofficial work message groups on various messaging apps. Unmonitored, unsanctioned conversations, happening on company time, under a company’s name, can certainly lead to a murky labor dispute.

The explosive growth of apps on mobile platforms creates significant eDiscovery challenges. Fortunately, the headaches caused by new technology can also be solved by new technology. An increasing number of eDiscovery platforms can process data that comes from mobile devices. Lexbe, for example, is equipped to handle popular files such as Apple notes, iMessages, Slack, Microsoft Teams, office 365, Google Apps and numerous other native applications. Moreover, our professional services team can perform social media extractions. In modern litigation, there is no room for ignoring mobile devices and applications as potential evidence repositories. With the right planning and competent eDiscovery technology, you will be able to zero in on important evidence, regardless of where it resides.

For more information watch our On Demand Webinar “Addressing the eDiscovery Challenges of Mobile-First Custodians”.

Addressing the eDiscovery Challenges of Mobile-First Custodians

Approaching mobile collection with conventional methods can result in run-away eDiscovery costs, lost data and the careless oversight of evidence. Traditional collection methods, including discovery orders, have not evolved to include the unique file structure and ESI channels that exist in mobile devices. Moreover, uncontrolled Bring Your Own Device (BYOD) practices almost ensure preservation and privacy nightmares unless deliberate steps are taken to appropriately manage ESI. This webinar highlights the various considerations attorneys must make as they strategize ESI collection from mobile devices.

Agenda

  • Growth of MobileeDiscovery Challenges & Considerations
  • The Rise of the Smartphone
  • More Devices, More Apps, More Data
  • Applying Discovery Principles to Today’s Tech
  • eDiscovery Best Practices for Mobile First Custodians

Speaker Info

Robert Keeling is an experienced litigator whose practice includes a special focus on electronic discovery matters. He represents both plaintiffs and defendants in complex civil litigation throughout the nation and conducts internal investigations in the U.S. and throughout the world. Mr. Keeling has authored several articles on eDiscovery and social media and is a co-chair for his firm’s eDiscovery Task Force.

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